Day of the Event
The day of your event is here! Below are some tips to ensure that your event runs smoothly.
- Position signage so that attendees are guided into a friendly, accessible environment
- Review staffing assignments and brief your event staff on timelines, key stakeholders/guests, and relevant updates
- Do a walk through of the event with your Event Consultant to:
- Inspect the venue for cleanliness, including restrooms, hallways, and aisles; alert Facilities Management with issues that require attention
- Confirm the catering
- Ask the AV team to test equipment
- Adjust the lighting and window treatments if necessary
- Monitor the room temperature
- Alert speakers and guests if you expect external noises or disturbances
- Greet your guests when they arrive and remain available throughout the event for trouble-shooting
- Anticipate and be prepared for your guests' needs such as:
- Coat/luggage storage
- Wifi access
- Location of restrooms
- Accessibility provisions - Read the University's guides on Digital Accessibility for more information and resources, such as the Accessible Online Events Resource Guide, information regarding Disability Accommodation Statements, and the NYU Website Accessibility Policy.