Day of the Event
The day of your event is here! Below are some tips to ensure that your event runs smoothly.
- Position signage so that attendees are guided into a friendly, accessible environment
- Review staffing assignments and brief your event staff on timelines, key stakeholders/guests, and relevant updates
- Do a walk through of the event with your Event Consultant to:
- Inspect the venue for cleanliness, including restrooms, hallways, and aisles; alert Facilities Management with issues that require attention
- Confirm the catering
- Ask the AV team to test equipment
- Adjust the lighting and window treatments if necessary
- Monitor the room temperature
- Alert speakers and guests if you expect external noises or disturbances
- Greet your guests when they arrive and remain available throughout the event for trouble-shooting
- Anticipate and be prepared for your guests' needs such as:
- Coat/luggage storage
- Wifi access
- Location of restrooms
- Accessibility provisions - Read the University's guides on Digital Accessibility for more information and resources, such as information regarding Disability Accommodation Statements, and the NYU Website Accessibility Policy.